Professionals's marketplace. Local products & experts
Professionals's marketplace. Local products & experts
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Executive Assistant (CEO Apprenticeship) LYSON MEDIA™ - Toronto, ON

POSITION SUMMARY:

Provide Ecommerce & administrative support to the Chief Executive Officer and to various Operations (Ecommerce, Media, HR, Marketing, Tech, Legal, Public & Business Relations...) programs and projects. Work closely with the extended Operations team to follow up on business plans, actions and key strategies. Must be well-organized, able to effectively multi-task, prioritize and take initiative.

POSITION RESPONSIBILITIES:

  • Prepare accurate documentation, including internal and external correspondence and reports
  • Assist with the preparation of presentations and communications
  • Maintain and update address/contact lists/database of internal and external contacts
  • Maintain and coordinate a complex calendar and provide comprehensive meeting management.
  • Initiate and anticipate issues that will require action by the SVP, Operations.
  • For delegated projects, maintain a project schedule, which defines activities, sequence, duration and associated resource requirements
  • Serve as the primary point of contact and liaison between project teams, and project leads
  • Assist with the coordination and preparation of projects
  • Work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
  • Prioritize conflicting needs proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Respond to caller or email inquiries with efficiency and appropriate urgency
  • Record and refer messages accurately
  • Coordinate and schedule meetings
  • Book and set up meeting rooms, including the arrangement of equipment and refreshments
  • Record, transcribe and distribute meeting minutes , as required
  • Coordinate travel arrangements and manage expenses

QUALIFICATIONS:

  • A university degree or college diploma is required
  • Experience in preparing a wide range of presentations and communications with appropriate composition, editing and proofreading skills
  • Intermediate to advanced skills in MS Office (MS Word, Excel and Email) are required
  • Excellent written and verbal communication skills
  • Excellent administrative skills are required
  • Excellent organizational, project management and time management skills are required
  • Ability to effectively deal with varied interpersonal communication and interact effectively with various business units and teams, at all organizational levels
  • Ability to work both independently and within a team environment

Must be available to work flexible hours to meet the needs of the department

Job Type: Commission

Salary: $25,000.00 to $201,096.95 /year

Education:

  • Bachelor's (Preferred)